Vendors & Logistical Support     

Meet Website Home Page
Administrative Home Page

Meet Management
Meet Management Planning Calendar
Pre-2018 Volunteers Contact Information
Forms & Documents
501c3
Official's Equipment
Financial Overview
Vendors & Logistical Support Information

Staffing Coordinator
Staffing Coordinator Planning Calendar

Pre-2018 Volunteers Contact Information
Staffing Workpage Example
Forms & Documents
Official's Equipment

Hospitality Coordinator
Hospitality Coordinator Planning Calendar
Pre-2018 Hospitality Sponsors Information


Setup Coordinator
Setup Coordinator Planning Calendar
Tents & Water Stations

 

Service or Item Company/Source Contact or Notes Schedule/History/To Do
SANCTIONING National Federation of High Schools  NFHS
https://www.nfhs.org/sanctioning/
317-972-6900

 



 
-Started sanctioning for all states east of Mississippi River in 2012
-$200 annual fee paid annually in January
-Must do to avoid fine: Final list of invited schools submitted 20 days prior to meet
IRS TAX FILING e-Postcard (Urban Institute)  www.irs.gov/990n
 
Official Name: Blue Ridge Classic Track And Field Meet, INC
IRS Employer Identification Number (EIN): 45-4497123


Login: Exempt Organization
Login ID: 45449712301
User Name: blueridgeclassic

PW: Blue@194
1
 

April 30th Each Year is the end of
BRC IRS Fiscal Year.

Must file IRS e-Postcard on 15th day of the 5th month after end of tax period: Sept 15th. Not to file for 3 years will result in suspension of 501c3 status.

Must file IRS ePostcard 990-N if gross receipts are less than $50,000... go to irs.gov/charities Type 990-N in search box. The 990-N page has link then to Urban Institute e-Postcard page where I fill out ePostcard.

MILESPLIT NC

 
  
Milesplit NC
http://nc.milesplit.com
 
Jeff George, ncmilesplit@gmail.com 
jgeorge@milesplit.com 336-462-3286
Gayle Rich  Customer Support grich@milesplit.com

BRC Entry Fees:
   $60.00 team (single gender) 
   $100.00 both male & female teams
   $ 10.00 individual event
Meet opens January 1st
Registration closes Tuesday at midnight week of meet.

November: Create meet page. Have meet posted on all milesplit states east of Mississippi

 

Service or Item Company/Source Contact Schedule/History/To Do/Notes
AWARDS Showtime Sports Jeff Stirewalt
showtimesportsrw@aol.com
Cell 674-4591
298-4808  info@showtimesports.biz
105-A Charlotte Highway, Asheville NC 28803

 

MEDALS: TRACK EVENT (Places 1-3)

Total

Women's 3200M Run

3

Men's 3200M Run

3

Women's 4x800M Relay

12  (4 each of places 1-3)

Men's 4x800M Relay

12 (4 each of places 1-3)

Women's 100M Hurdles

3

Men's 110M Hurdles

3

Women's 100M Dash

3

Men's 100M Dash

3

Women's 100M Dash -Special Olympics

3

Men's 100M Dash -Special Olympics

3

Women's 4x200M Relay

12  (4 each of places 1-3)

Men's 4x200M Relay

12  (4 each of places 1-3)

Women's 1600M Run

3

Men's 1600M Run

3

Women's 4x100M Relay

12 (4 each of places 1-3)

Men's 4x100M Relay

12 (4 each of places 1-3)

Women's 400M Dash

3

Men's 400M Dash

3

Women's 300M Hurdles

3

Men's 300M Hurdles

3

Women's 800M Run

3

Men's 800M Run

3

Women's 200M Dash

3

Men's 200M Dash

3

Women's 4x400M Relay

12 (4 each of places 1-3)

Men's 4x400M Relay

12 (4 each of places 1-3)

MEDALS: FIELD EVENTS (Places 1-3)

 

Women's Triple Jump

3

Men's Triple Jump

3

Women's High Jump

3

Men's High Jump

3

Women's Long Jump

3

Men's Long Jump

3

Women's Pole Vault

3

Men's Pole Vault

3

Women's Shot Put

3

Men's Shot Put

3

Women's Discus

3

Men's Discus

3

Women's Shot Put -Special Olympics 3

Men's Shot Put -Special Olympics

3

                              Total  Medals:

192

 

Team 1st Place Trophy Cups

 

Men's First Place Team

1

Women's First Place Team

1

Team 2nd Place Plaques

 

Women's First Place Team

1

Men's Second Place Team

1

Bas Relief Plaques: Meet MVP Awards

 

Men's MVP Track

1

Women's MVP Track

1

Men's MVP Field

1

Women's MVP Field

1

 

BADGE HOLDERS & LANYARDS All Things Identification
 
800-942-2343, 800-560-8158
www.allthingsid.com
#K3720 Vertical Clear Vinyl Badge Holder, 4"x3"  
#K4090, 1/4" x36" Round ID Lanyard with swivel Hook, color blue
CAPS (Blue Volunteer) Corporate Apparel Contact Person: Keith Lindsey (Manager)
Phone: 828-681-8288
Address: Russ Truluck Corporate Apparel, 44 Buck Shoals Road, Unit A7, Arden NC 28704
-Usually ordered 50 caps per year.
-32% discounted price.
2017 -50 caps for $225
 
CAFETERIA WORKER AC Reynolds High School Tammy Robinson -Manager
Cell: 828-335-1883,
Cafeteria: 828-298-1160 tammy.robinson@bcsemail.org 
Contract 12-5 PM   $20/hour. Arrange through Tammy Robinson. This will allow access to kitchen also during this period. Use of Reach In Cooler located in far rear of cafeteria to store food Friday evening.
CUSTODIAL WORKER AC Reynolds High School   $150. Trash barrels set up Friday, Bathrooms
HOST HOTEL Ramada River Ridge
 
Contact Person: Stan Barnette, Sales Manager
Phone: 828-298-9141
Address: Stan Barnette Sales Manager, Ramada River Ridge, 800 Fairview Road, Asheville NC 28805
Bronze Sponsor: Contributes $500 to be Host Hotel.
INSURANCE, EVENT LIABILITY Dan Gilbert Insurance Carolyn Banks, CISR, Commercial Lines Account Executive
Dan Gilbert Insurance
P.O. Box 338, Fletcher, NC 28732
828-681-2855
Event insurance for $1,000,000
2017 Cost: $655.46
KONA ICE Kona Ice Vendor Alina Law, Owner
828-772-4413
alaw@kona-ice.com
www.kona-ice.com
20% profit to BRC
Sets up at 8:00 am on Sat morning
TIMING Slipstream Timing Brian Buckner 
423-742-5004   brian@slipstreamtiming.com
119 Dean Archer Road, #5, Jonesborough TN 37659
 
POLICE Buncombe County Sheriff Office Buncombe County Sheriff Office
Sheila H. Gillespie
Support OPS/SEC
828/250-4411
828/545-0919
sheila.h.gillespie@buncombecounty.org
Contact and arrange.
$25 hr, 8 hours/$200
8 am to 8pm
 
PROGRAMS Copiers Plus, Inc Contact Person: Wendell Fortner (Branch Manager), Rhonda (Office Assistant)
Phone:
828-298-7337, cell 828-335-7220
Email: wfortner@copiers-plus.com 
Address:
4 Olde Eastwood Blvd, Suite 205, Asheville NC 28803
Website:
www.copiers-plus.com

Email programs for 400 copies to printer. Color cover, inside black and white. Programs printed for free with full ad for Copiers Plus on back cover.
RADIOS Asheville Communications Candice Clough, Manager
251-1243.
34 Orchard Street, Asheville NC 28801
12 Radios and 4 chargers
Contact Candice Clough -Manger to schedule pickup on Friday.  Arrange for Check-In Coordinator to pickup and return radios.
Ask that radios all be pre-programmed on same channel

2017 Radio Assignments
BRC Coordinator (JP Kimbrough)
BRC Coordinator (Dave Honea)
Announcer 
Check In Coordinator (In cafeteria) (Melissa Himelein)
Assistant Finish Line Judge (Chris Stroup)
Awards Presenter
Starting Line Clerk (Richard Clark)
Clerk of Course (Becky Harwell)
Meet Director (Pam Bolton)
Assistant Meet Director (Greg Pearce)
Head Field Umpire (Lee Harwell)
Referee (Henry Weaver)

 
TENT -FIELD UMPIRE Anders-Rice Funeral Home
 
Tom Rice
254-3511   trice@andersrice.com
1428 Patton Avenue, Asheville NC 28806
One 15'x15' Funeral Home Tent
(Field Umpire Tent set up near Jumps area outside of track)
Contact and arrange. They supply and set up their own tent
TENTS -CLERK & STAGING Classic Event Rental
 
Scott Ford
828-658-3373 (cell)
537 Hazel Mill Road, Unit A, Asheville NC 28806
scott.f@classiceventrental.com
Contact and arrange 20x30, 20x20 tents, with 10 water barrels each. 50% of Equipment Rental. 2017 cost $508.25

Bill is paid after meet is over.
 


TENTS -DISCUS & SHOTPUT

 
Groce Funeral Home Bill Groce, Owner  687-3530 (cell) 713-0293,
billgroce@gmail.com  
72 Long Shoals Road, Arden NC 28704
Two15'x15' Funeral Home Tents -Shot Put and Discus)
Contact and arrange.Wilbur Vault (665-6799) sets their tents up. Can supply two tents
TICKET SELLER AC Reynolds High School Marvin Masters  
T-SHIRTS Fine Designs Tolik Yaroshik  (T-Shirt design artist)
uafdart@gmail.com

Irina Yaroshik, Marketing Director
678-218-9877   irinafinedesigns@gmail.com
800-966-0737

Oksana Dzhuga:Fine Designs Carolina
1233 Matthews Mint Hill Road
Matthews NC 28105
Office/Fax: 704.234.8280

Oksana/cell: 704.677.6928
Sergey/cell: 704.677.6932
 

25% of All Gross Sales for Events generating sales over $15,000.
20% of All Gross Sales for Events generating sales $7.000-$14,999.
15% of All Gross Sales for Events generating sales $2.000-$6,999
10% of All Gross Sales for Events generating sales less than $1,999

Send athlete names to Fine Designs week before meet for T-shirts printing. Get these from Milesplit website.

TRAINER Southeastern Sports Medicine Southeastern Sports Medicine
23 Turtle Creek Drive, Asheville NC 28803

 
PONCHOS, RAIN Sara Glove 203-263-8933 Light blue rain ponchos, 200 per case.
WRISTBANDS -ATHLETE Admit One Products
http://www.admitoneproducts.com/
714-442-3888  
 
3/4" light blue Tyvek -Southeastern Sports Medicine on bands. 2000
 
WRISTBAND -SPECTATOR amazon.com 3/4" Neon Yellow Tyvek Event Wristbands